How to Make Google Apps More Useful For Teamwork – How do people use Google apps as a team? There are multiple elements a team has when it comes to managing. With the help of Google tools, you can easily communicate with all the members of your team and can also send messages to all at once.

If you want to send status updates and share resources, information, such as team calendars and Drive documents all together, you can easily do so. To do this, you will need to create a Google group email list for your team, then you can use the group’s email address instead of sending an email in person.

If you want to know more about how to make Google Apps more useful for teamwork, then I would highly recommend you to read this article till the end.

Here are 5 Google Apps for Teamwork and How to make it More Useful


Hangout is a cross-platform messaging app that is developed by Google. In 2013 hangouts became a stand-alone product, while it was only a feature of Google+. Google also developed integrated features of Google+, Messenger, and Google Talk into a hangout.

In 2017, google started developing the hangout into a product for communicating including enterprise.

Hangout is split into two parts, the first is Google Meet and the other is Google chat that helps a lot of Google users to have a meeting and also provides chat messaging. Hangout lets you add up to 100 people in a single meeting without any crashes.

This is widely used as a client chat base by many companies, it synchronizes all your conversations in one place, and since it is synced with Gmail, you should be able to remember a notification again if it is not needed.

After recent changes and updates, hangouts now made the quality and interface premium and user-friendly.

Read More: Most Useful Apps from Google Play Store Which We Use Regular

Google Sheets

Google Sheets is a spreadsheet program that is very useful for a company and its team members, which helps you write and share your sheet with your team members by their email.

This is a web-based Google Docs editor suite developed by Google. The Google Sheets web application is available as a mobile application for Android, iOS, Windows, BlackBerry, and as a desktop application on Google’s Chrome OS as well.

The app is compatible with Microsoft Excel file formats. The app allows users to create and edit files online, collaborating with other users in real-time.

If you have a sheet to share with your team and then you have problems sharing it with your teams then follow these steps.

First, you have to click on the share button, which is in the top right corner of the sheet screen. After clicking on it you will select the emails of the people you want to share. Then click on the pencil icon and choose one of them as per your choice. Then click Done to send only the sheet.

Google Docs

Google Docs is also one of the most useful apps that helps to write a document and share it with teammates, it has been developed by Google.

You can access Google Docs in a web-based application. It is also available for mobile apps for both Android and iOS. Google Docs lets you create, edit online in real-time, and collaborate with other users.

The status of an editor is highlighted with an editor-specific color and cursor and a permission system controls what users can do.

You can also share a document with people via the same process that you’ve used for Google Sheets. You can also use the shareable link option in the corner of the sharing box.


Now Gmail is the most useful and important app for a company and  businessman. You can access it in your web browser and it is also available for Android and iOS.

Gmail provided one gigabyte(1GB) of storage capacity per user, which was significantly higher than its competitors at the time. If you want to send a large file through Gmail, then you have to message the file from Google Drive.

Gmail allows users to collaborate through a delegation option that can read and send an email on your behalf while accessing the account.

Google Meet

Google Meet is a great tool to stay connected with friends, colleagues, and even for teamwork. This tool becomes more useful after launching in a very short time.

Google Meet is a video-conference-calling platform designed and developed for professionals to interact online in real-time.

How to make it More Useful

There are many tips and tricks to make these Google apps easier for effective teamwork.

Here in this section, we are going to tell you 5 Google workspace tips for working with remote teams.

1. Work together in real-time and create simple approaches to provide immediate access to drafts and updated information.

2. Efficiently organize relevant files. It is necessary to keep related documents, spreadsheets, and presentations in order. It is easy for teams to centralize all the reference materials and working documents needed to carry out their tasks.

3. Stay organized with team calendars. When a team operates worldwide and managers from different time zones. It is challenging to organize meeting dates that are suitable for everyone.

With the help of Google Calendar, you can also create multiple team calendars to track meetings, training, holidays, and more.

4. With the help of Google Shared Drive, you can store, share and access team resources from anywhere in the world.

5. Google Meet and Gmail allow you to organize video meetings and remote events with team members.


Does Google have a team collaboration tool? Yes, here Google has multiple collaboration tools to help you communicate easily with your teams and also allows you to send messages, informational information to all your peers.

Google also has a roster of cloud tools developed for teamwork. In this article, we have mentioned the best Google collaboration tools to remotely do your work with your team. I hope you have enjoyed reading it again and liked this article. If it has been informative for you, please share it.

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